Documents required by your Quality Management System need to be controlled. This task usually falls to the Document Control Administrator. The Document Control Administrator's responsibility include:

• Making sure that any requested changes to the documents go through the proper review process.



• If changes are approved, making sure that all of the changes are made and the revision level and revision date are properly updated.



• Distributing updated documents (either paper or electronic) to the areas in which they are used.



• Making sure old documents are destroyed or properly marked for archival purposes.

During registration and surveillance audits, the Registrar will usually ask for a Master List of Controlled Documents, which contains the current revision level of each document. This list is used to verify that each document reviewed is current.

If a company does not have the personnel or technical expertise (i.e. word processing, database, spreadsheet capability) to perform these tasks, it may be difficult to keep up with this responsibility.

KAVON maintains an office service function that supports our consultants while on a project. These services are available to our clients to handle all of the document control requirements. Communication can be through on-site visits, telephone, fax, mail, or e-mail. Optionally, our consultants can review proposed changes for conformance to the applicable standard.